C625:2009 Information on Accessibility Features for Telephone EquipmentG627:2009. Equipment suppliers must also have a contact point for consumers to seek further information about the equipment supplier’s equipment features.
C628:2019 Telecommunications Consumer Protections (TCP) Code
Full code available here: C628:2019
C628:2019 commenced on 1 August 2019. Prior to that date, Suppliers were obliged to comply with the previous version of the Code (C628:2015 (Incorporating Variation 1/2018).
The TCP Code is a code of conduct for the Telecommunications Industry in Australia. It provides community safeguards in the areas of sales, service and contracts, billing, credit and debt management and changing suppliers. It also sets out a framework of code compliance and monitoring. It applies to all Carriage Service Providers in Australia, and is enforceable by the ACMA.
The Code was revised by a Communications Alliance working committee, with representatives from industry, consumers, government, and regulators, and was registered by the ACMA on 1 July 2019.
The revisions include a range of increased consumer protections, including in selling practices, credit assessment, financial hardship, and assistance for vulnerable consumers, in addition to revisions for clarity and updating provisions to accurately reflect the marketplace.
Communications Alliance has provided the following documents to assist Suppliers in their compliance efforts with the new Code:
- Tracked Changes version: This version of the Code has tracked changes for all substantive revisions (noting that significant restructuring and editing for clarity are not tracked, for ease of reading).
- Summary of amendments: This provides a list of all substantive amendments, but must not be used as a substitute for reading the Code.
- Additionally, Communications Compliance has provided Chapter Guidance Notes on their CSP Portal.
Registration with and updating of the TCP Code Communications Alliance CSP Register and lodgement of an annual Compliance Attestation are mandatory for all providers who provide Telecommunications Services to consumers as defined in the TCP Code.
How do I register with Communications Alliance?
Details of this obligation are in 10.1.1 b) of C628:2019 Telecommunications Consumer Protections (TCP) Code. To register:
- Download the form here.
- Make sure the form is signed by an authorised person, then email it to email@example.com or fax it to +612 9954 6136.
The TCP Code requires that you notify Communications Alliance within one month of changes to your registration information – you may also use the form to update your registration details.
Registration with the TCP Code Register is independent of the TCP Code obligation to lodge an annual TCP Code Compliance Attestation with the industry TCP Code compliance monitor, Communications Compliance. Lodgement of the Attestation is facilitated via the Communications Compliance CSP Portal.
ACMA Complaints-Handling Rules
Complaints Handling rules were previously included in the TCP Code, but as of 1 July 2018 are addressed by the ACMA’s Complaints Handling Standard and Record Keeping Rules. You can find more information on the ACMA’s website.
As of Code commencement (1 August 2019), all Complaints must be dealt with under the ACMA’s new Consumer Complaints Handling Standard.
Suppliers are also required to comply with the ACMA’s Complaints Record Keeping Rules.
Related Communications Alliance documents
The Code references a range of other obligations and resources for providers, including some published by Communications Alliance. For ease of access, information on some of those are provided here:
Customer Information Obligations Framework
The Customer Information Provisions Policy Framework provides context for the consideration of customer information requirements; that is, to:
- enable an informed consideration of whether an issue is already dealt with via existing rules or not (i.e. ensure no duplication/overlap) and whether additional information is needed or not, and
- apply a filter or categorisation tool to determine the level of criticality of the new information, and therefore how it should be handled (pushed to customers or made available, is it required to be provided at a particular point in time, etc).
Assisting Customers Experiencing Domestic and Family Violence
G660:2018 Assisting Customers Experiencing Domestic and Family Violence.
This Guideline provides education and guidance to providers on how to assist customers experiencing domestic and family violence.
Sales Practices and Credit and Debt Management
IGN 013 Sales Practices and Credit and Debt Management
This IGN was published in October 2017 to illustrate a range of good practices for CSPs to consider and apply as appropriate. It has not yet been updated to reflect the newest version of the Code, but will be revised in the coming months.
Authorised Representatives and AdvocatesIGN 017 CommunicationsAlliance published this IGN in July 2019 to provide further information on therelevant clauses in the TCP Code (Clauses 3.5 and 3.6, TCP Code C628:2019), tostreamline the appointment of Authorised Representatives and Advocates whilecontinuing to protect consumers from fraud.
Other relevant documents
Suppliers can find links to all Guidelines, Codes, and Industry Guidance Notes referenced in the Code on our Publications page.
C637:2011 Mobile Premium Services (MPS) Code
C637:2011 (Variation No.1-2019) (pdf 473kb)
This Code is a Variation of the registered Mobile Premium Services (MPS) Industry Code (C637:2011).
The 2019 Variation of the Code has been approved by the ACMA and came into full force and effect 1 July 2019.
This Variation of the Code includes:
- an obligation for End Carriage Suppliers to address all enquiries and resolve complaints relating to Third Party Charges directly with their Customer.
G516:2014 Participant Monitoring of Voice Communications
The Guideline provides assistance in the practical application of interception and privacy legislation to the listening to and recording of voice communications.
The Guideline was revised in 2014 to reflect amendments to the Privacy Act 1988, the Telecommunications (Interception and Access) Act 1979, and update references to state and territory listening devices/surveillance legislation.
G586:2006 Disability Matters: Access to Communication Technologies for People with Disabilities and Older AustraliansThis Guideline has been withdrawn. Guidance on developing Communications Alliance documents to address the accessibility needs for telecommunications products and services can be found at Guidelines on developing accessible documents.
G611:2002 Privacy Protection in ACIF Publications
This Guideline was developed to provide guidance to ACIF Reference Panels, Working Committees and Working Groups on privacy implications which may arise when developing ACIF documents, to assist in ensuring that ACIF documents meet privacy requirements.
G627:2014 Operational Matrices for Reporting on Accessibility Features for Telephone Equipment
The Guideline provides matrices for the reporting on accessibility features of fixed and mobile customer equipment. The Operational Matrices for Reporting on Accessibility Features for Telephone Equipment Code (C625:2009) requires that equipment suppliers provide information to CSPs on the accessibility features of their equipment that is consistent with the matrices in this Guideline.
This Word document contains the two fixed and mobile customer equipment matrices extracted from the G627:2014 Industry Guideline. This document can be used by equipment suppliers to record the information on the accessibility features of their equipment.
G640:2015 Prepaid Calling Card Guideline
In 2015 the Guideline was revised to:
- remove clauses relating to advertising and point of sale material that replicate provisions under the Australian Consumer Law;
- remove the section on Customer Service Training as it replicates provisions in the Telecommunications Consumer Protections Code (C628:2015);
- remove the section on Complaint Handling Processes as it replicates provisions in the Telecommunications Consumer Protections Code (C628:2015); and
- include a new section on Customer Information on Emergency Call Services taken from Emergency Call Services Requirements Code (C536:2015) as it is specific to calling cards.
The Guideline was reconfirmed in 2017 and the next review is scheduled to occur in November 2022.
Industry Guidance Note (IGN 007) Issues to Consider for Insolvency Practitioners and Telecommunications Carriage Service Providers in relation to Carriage Service Providers in Financial Difficulty
Communications Alliance has published Industry Guidance Note IGN007 Issues to Consider for Insolvency Practitioners and Telecommunications Carriage Service Providers in relation to Carriage Service Providers in Financial Difficulty INSERT LINK.
The Guidance Note was prepared by the Service Continuity Working Group (SCWG) – a group comprised of Communications Alliance, telecommunications industry representatives, the professional body of company liquidators and bankruptcy trustees (the Australian Restructuring Insolvency and Turnaround Association, ARITA), and others involved in the insolvency and restructuring profession. The group also has observer-members from the industry regulators, ACMA and ACCC, and from the Federal Department of Communications.
The Guidance Note is designed to be a useful resource for insolvency practitioners, for those working in the telecommunications sector; and for those impacted by an insolvency, to assist them to understand the processes involved in an insolvency scenario. It intends to facilitate better service continuity outcomes for consumers in circumstances where a CSP finds itself in financial difficulty, while also taking account of the legitimate interests of service providers, creditors and shareholders.